AD Code Registration and Port Registration for Exporters

AD Code and Port Registration: The Step Most First-Time Exporters Miss

AD Code (Authorised Dealer Code) registration is one of the most commonly missed steps in export preparation. It links your bank account to the specific port or ICD (Inland Container Depot) from which you plan to ship. Without it, your Customs House Agent cannot file your shipping bill, and your shipment cannot be processed.

What is AD Code?

Every bank branch that handles foreign exchange transactions has a unique AD Code assigned by the Reserve Bank of India. When you register this code with a port authority, it creates a link between your export transactions and your bank account. This link is necessary for the customs system to verify that your export proceeds will be received through a legitimate banking channel.

Why is AD Code Registration Critical?

We see this scenario regularly: an exporter gets their IEC, negotiates a buyer, arranges freight, and sends their CHA to file the shipping bill. The CHA calls back saying the system rejected the filing because AD Code is not registered at that port. AD Code registration takes 3 to 7 working days depending on the port. That means the shipment is delayed, the vessel booking may be lost, and demurrage charges start accumulating.

How to Register Your AD Code

Step 1: Get an AD Code letter from your bank branch. This is a letter on bank letterhead confirming your account number, IFSC code, and the branch AD Code. Step 2: Submit the AD Code registration application at the customs house of the port you plan to use. Step 3: Customs verifies and activates the registration in the ICEGATE system. You must register separately at each port you plan to ship from.

Port Registration

In addition to AD Code, some ports and ICDs require separate port registration with the Container Freight Station (CFS) or terminal operator. This is a one-time process but varies by port. Major ports like JNPT, Mundra, and Chennai have their own registration portals.

How We Help

Rasp International handles AD Code registration at all major Indian ports and ICDs. We obtain the bank letter, prepare the application, submit to customs, and follow up until activation. Most registrations are completed within 5 working days. Contact us to register your AD Code before your first shipment.